Corporate Travel Coordinator
Company: Collette
Location: Pawtucket
Posted on: May 7, 2022
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Job Description:
Collette is seeking a Corporate Travel Coordinator to be based
at our Pawtucket, RI facility. About Collette: Let Us Show You the
World There has never been a better time to be in the travel
industry. See the world, connect with others, and experience the
immersive benefits of one of the trendiest industries when you join
the Collette team As the longest-running tour operator in North
America, our family-owned business leads the industry in innovation
and expertise. Collette---s passionate team works hard to fulfill
travel dreams and is always looking for talent that will help to
shape the company---s future. Being part of the Collette team means
having a willingness to grow, a desire to learn and ask questions,
and a zest for seeing the world. From giving back to local
communities to creating incredible experiences for a world of
travelers and being part of a value-oriented team that cares for
one another --- Collette is all about the people. So, what are you
waiting for? Your journey starts here. Position Summary: This
position reports to the Supervisor or Air Operations and is
responsible for coordinating travel arrangements for all employees
traveling on business, including air reservation for the Tour
Management workforce, balancing the business needs and budget
constraints. This position is also responsible for assisting with
issuing airline tickets for guests from all our global offices. Job
functions: Handle and oversee all travel arrangements for employees
traveling on business within company guidelines Using airline
reservation systems to confirm contracted airfare Leverage hotel
relationships and loyalty programs to reduce hotel costs Secure
rental cars in airline reservation systems using corporate discount
codes Secure air reservations for each tour manager requiring
flights to guide a tour, working to accommodate each tour
manager---s request/preferences while staying within budget.
Mitigate costs by securing comps, reduced rates, utilize hotel
points, airline points, and unused airline tickets, process refunds
and exchanges when needed. Utilize business tracker software to
communicate and track all requests, dates, location, and costs.
Communicate itineraries to all employee prior to purchasing the
travel component. Maintain close communications with the Special
Events Specialist to coordinate travel arrangements on all larger
employee events. Accurately issue airline tickets accordingly to
all rules to avoid any debit memos. Build reservations within our
internal reservations system for all corporate travel. Run internal
audit and authorize all tickets after issuing. Advise all employees
have proper documentation when traveling abroad. Follow all
procedures set forth for each job function performed. Perform
special projects and other related duties as assigned or directed
by the Air Operations--- Supervisor, Manager or VP of Operations.
Maintain clean, organized, and neat work environment at all times.
Knowledge and Skills: Bachelor's degree preferred. Two years of
experience desired that is directly related to the duties and
responsibilities specified. Experience with an airline reservations
system is preferred. Skill in customer service Ability to follow
quality control procedures and reporting documentation
requirements. Knowledge of a GDS system (Sabre, Amadeus) preferred,
but not required. Microsoft Office program experience Ability to
work as part of a Team environment to communicate effectively, both
orally and in writing. Ability to include organizing, prioritizing,
and scheduling work assignments. Ability to foster a cooperative
work environment. Strong interpersonal and communication skills and
the ability to work effectively with a wide range of constituencies
in a diverse community. Ability to create, compose and edit written
materials. Ability to plan and organize to optimize productivity
Ability to analyze and solve problems. .
Keywords: Collette, Pawtucket , Corporate Travel Coordinator, Other , Pawtucket, Rhode Island
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